Executive Asst I (HR)

Job Title Executive Assistant - HR

Division: Corporate HR

Location: Hudson Yards, NYC

Reports To: Vice President/Senior Vice President HR

Who We Are:

For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

At L’Oréal, Human Resources is an incubator of talent where we find, recruit, and develop brilliant minds around the world. We provide expertise on topics like organizational effectiveness, employee engagement, pay, HR advice, learning & development, well-being, and talent acquisition among others. Come join our dynamic team and help us elevate the employee journey!

What You Will Learn:

This position is responsible for providing highly diverse administrative support.  Responsibilities include but are not limited to:

• Heavy calendar scheduling, draft agendas & meeting minutes, proofreading, & monthly T&E reports
• Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials; strong knowledge of Microsoft TEAMS
• Create and manage Pos
• Office management: restocking supplies and managing the product closet
• The ability to deal with people at all levels both internally and externally is critical
• Excellent time management skills
• Special project work

What We Are Looking For:

Required Qualifications:

• Bachelor's degree
• 3-5 years executive assistant experience
• Possess a high degree of professionalism, extremely strong organizational and interpersonal skills, and the ability to deal with all levels of internal and external senior management in a professional manner
• High degree of confidentiality and the ability to manage sensitive information
• Excellent PC skills - MS Word, Excel, Outlook, PowerPoint
• Strong verbal and written skills and the ability to effectively manage multiple tasks while maintaining priorities
• Fluency in French or other foreign language is a plus
• This position will require intermittent supervision. Incumbent must be able to apply judgment and decision making skills to all responsibilities while ensuring the optimal function of the office.

As an integral part of our culture at L’Oréal, wellness is at our core. We not only offer a generous Benefits Package (Medical, Dental, Vision, 401K), we also offer flexible time off, work from home days, and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oréal products as well as VIP Access to L’Oréal’s Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.

Additional Benefits Information As Follows:

Salary Range: $64,600-$88,800 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)  

·         Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)  

·         Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)

·         Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)  

·         Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)  

·         Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)  

·         Employee Resource Groups (Think Tanks and Innovation Squads)  

·         Access to Mental Health & Wellness Programs   

Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [email protected]. If you need assistance to accommodate a disability, you may request an accommodation at any time. 

Our Safe Together Plan: Your safety is our highest priority. We will proceed with caution and adhere to enhanced protection standards to ensure our sites are safe for all employees. We must all operate with the shared responsibility for each other’s health & safety in mind.