Manager - Facilities & General Services

Job Title:  Manager, Facilities & General Services 

Function: EHS 

Division: Corporate 

Location: New York, NY 

Reports to: AVP – Facilities & General Services

Who We Are:

For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.  

What you will do:

The Manager of Facilities & General Services supports all operations of the L'Oréal USA Hudson Yards Headquarters campus, including floor maintenance, cleaning, security, life safety, dining services, employee requests, budgets, and capital.  Reports to the AVP of General Services and partners closely with the team and employees.

For more than a century, L’Oréal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beauty in terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

What you will do:

·        Coordinates activities necessary for the upkeep/maintenance and proper functioning of building facilities equipment and the smooth operation of all facility services (time, quality, costs, service providers).

·        Liaises with cleaning supervisor on matters relating to cleaning/facility upkeep; conducts daily walk-throughs to ensure scheduled work is being performed.

·        Ensures safety of people and property in compliance with safety regulations and company standards.

·        Implements EHS team guidance and works with team to ensure adherence to safety guidelines.

·        Issues Purchase Orders and Capital Expenditure Requests in accordance with internal control policies, confirms and processes vendor invoices for payment, managing OpEx and CapEx; initiates new vendor workflows.

·        Partners closely with Finance and AP to monitor facility spend, schedules against budgets/plans and keep AVP advised of any anticipated variances.

·        Contributes to and executes sustainability initiatives within the site to meet L'Oréal’s local and global goals.

·        Maintains WISP floorplan system in partnership with Human Resources, adding new employees, vacating, reserving, managing unassigned seats, and running reports as needed.

·        Liaises with building management regarding rent bills.

·        Assists in coordinating/facilitating special events and activities such as Flu Shots, Blood Drives

·        Other duties, projects and responsibilities as directed by the AVP or Corporate Facilities Management.

What We Are Looking For: 

REQUIREMENTS:

·        Minimum 3 years of facilities/general services experience within a highly professional corporate environment

·        Bachelor’s degree or equivalent relevant professional experience required

·        Excellent background in managing budgets, POs/CERs, invoice processing and vendor relations

·        Excellent organizational skills, with the ability to effectively manage multiple tasks, priorities, and stakeholders

·        A singular focus on supporting the needs of the business—strategically, operationally, and culturally

·        Strong oral and written communication skills with the ability to interface effectively with all levels

·        Attention to both operational and aesthetic details within a corporate facility.

·        Excellent skills in leading/influencing teams

·        communicates, and influences effectively and actively networks at all levels

Additional Benefits Information 

Salary Range: $98,000 - $137,000 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)   

Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)   

Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)   

Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)   

Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch &

Learn Sessions, Mentorship Programs, & More!)   

Employee Resource Groups (Think Tanks and Innovation Squads)   

Access to Mental Health & Wellness Programs    

Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles! 

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status. 

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting USApplicationAccommodation@support.lorealusa.com. If you need assistance to accommodate a disability, you may request an accommodation at any time.  

Our Safe Together Plan: Your safety is our highest priority. We will proceed with caution and adhere to enhanced protection standards to ensure our sites are safe for all employees. We must all operate with the shared responsibility for each other’s health & safety in mind.