Función del empleo: Transversal

Tipo de puesto: Permanent

Tipo de empleo: Full - Time

Localización: Walton, KY

País: United States

Section 1: General Information 

Job Title: Asst - Administration II

Function: CPD Physical Distribution 

FLSA status: Non - Exempt 

Division: CPD 

Supervisor Title: Director – Physical Flows 

Location: Walton, KY

 

Section 2:  Job Summary:

This position will be responsible for a wide variety of administrative duties. In this role, the Administrative Assistant will produce and complete various work assignments requiring analytical ability, which includes preparing payroll and employee hours, working with time keeping systems, submitting daily reports, preparing purchase orders, receipt of goods, working with budgets for expense and capital purchases, scheduling appointments, making travel arrangements, coordinating meals and celebrations, and maintaining visibility to the vacation calendar. In addition, the position entails preparing expense reports, organizing video and phone conferences, providing support for internal meetings as well as potentially taking meeting minutes. The candidate must have the ability to manage multiple priorities, handle confidential information, and relate exceptionally well with all employees. 

 

Section 3:  Job Requirements (Minimum number years of experience, skills, certification, and academic background required to perform this job): 

Required computer skills include MS Word, Excel, Power point and Outlook. Must possess excellent verbal and written communication skills and have the ability to effectively communicate with all levels of management. Must possess excellent analytical, organizational, and interpersonal skills. A high school diploma is required. Secretarial school or college degree is preferred along with a minimum of 2 years applicable experience preferably within a logistics or administration environment. 

 

Section 4:  Judgment and Decision Making (Describe the nature and impact of decisions required for this position as well as the type of supervision required for this position from the following: Close, Moderate, Intermittent, None): 

Completes tasks in straightforward situations, using common sense to complete tasks, applies knowledge of judgment based on defined procedures. 

Uses simple judgment and defined procedures in straightforward situations 

Typically requires selecting between solutions already laid down 

Supervisor Responsibilities 

None 

 

Section 5: Essential Physical Requirements (if applicable – i.e. lifting – exactly how much, bending, climbing, driving equipment):  

Work occasionally on the floor to support operations, lifting to 25 pounds, standing for minimum 1 hour.

 

Organization Impact/Influence:

Nature and level of contacts will vary.  Administrative Assistant II must have the ability to interact effectively with all levels of employees and external contacts, including the Sr. Management of L’Oreal USA, L’Oreal Americas and Worldwide management within their supported function(s).  They must be able to establish and maintain relationships with outside suppliers; they must also establish and maintain relationships with other executive/administrative assistants, both internally and externally.

 



We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email [email protected]. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.

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