Función Laboral: Administrativo & Asistente
Tipo de contrato: Jornada Completa
Ubicación: New York - New York
Job Title: Administrative Assistant
Function: General Administration
Supervisor Title: General Manager, Matrix DMI
Location: 10 Hudson Yards
Section 2: Job Summary
This position is responsible for providing executive level administrative support for the General Manager for Matrix DMI. Responsibilities include heavy day to day and long-term calendar management, presentation and meeting preparation, coordination of all travel arrangements, preparation of expense reports for General Manager, VP Marketing, VP Sales & AVP of education, and execution of additional projects assigned by the GM. Coordinates visits from executives of L’Oreal global headquarters and subsidiaries. Serves as main point of contact for the GM from an informational and administrative perspective. Drafts and edits communications/major announcements. Submits, requests, and compiles information for key meetings and corporate requirements. Create and manage purchase orders for the team. Organize catering and logistics around in-office meetings with visitors for both sales and marketing teams. Serve as general admin support for the office team. Additional responsibilities include management of floor space, necessary maintenance, and office supplies. Supports direct reports of GM as needed and provides training/guidance to new team members and other Matrix DMI admins.
Section 3: Job Requirements:
Section 4: Judgment and Decision Making:
The incumbent must exercise discretion and independent judgment on all tasks and must be able to work independently and make decisions when needed. It is important he/she will use discretion on when to involve management in the day to day matters. Moderate supervision or approval may be required for events and project work requiring analysis. For management and organization of the floor and meetings, no supervision is required.
Section 5: Essential Physical Requirements
Stock product and supply closets, filing, minor lifting under 10 lbs
Section 6: Financial Scope:
Annual Budget Responsibility: This position does not directly manage a budget but should have capability to do so if required. Interacts with Finance as needed to resolve discrepancies or gain approvals. Will process purchase orders when necessary
Section 7: Key Duties and Responsibilities:
Tasks, Duties & Responsibilities
% of time spent.
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Section 8: Required Competencies:
1. Achieves Results with Integrity: demonstrates engagement and availability, stays proactive, focuses on results and delivers results while respecting the L’Oreal Code of Ethics.
2. Interacts Effectively: communicates clearly and adapts to the audience, systematically shares information, builds effective networks, and shows a high level of sensitivity to all employees
3. Acts with Human Sensitivity: demonstrates respect in all forms of communication and interaction with cross-functional and global teams. Sensitive to cultural and creative personalities.
4. Manages Complexity: manages multiple projects and tasks simultaneously with a focus on prioritization and quality. Forward thinking and problem solving.