Función Laboral: Administrativo & Asistente
Tipo de contrato: Jornada Completa
Ubicación: New York - New York
Title: Executive Assistant
Location: New York, NY
-Performs highly diverse administrative support, which by nature of the position involve high level contacts necessitating the considerable use of tact, diplomacy, and judgment.
- Must be able to work independently with a minimal direction. Able to manage multiple projects/tasks and properly prioritize workload and manage heavy executive calendars.
-Strong attention to detail and follow-through with travel arrangements and projects. Excellent communication skills both written and oral.
-Responsibilities include, but are not limited to: preparation of presentations including charts and graphs, handling correspondence, maintaining calendar, scheduling meetings, making travel arrangements, preparing expense reports, as well as general office functions.
-The ability to deal with people at all levels both internally and externally is critical.
Additional Description Details:
-Ability to coordinate heavy scheduling issues, avoid conflict, and confirm appointments.
-Coordinate heavy travel arrangements, both domestic and international. Ability to anticipate travel details, related needs, time zone issues and organize appropriately.
-Mandatory ability to deal with senior/corporate level management both internally and externally.
-Process monthly expense reports timely and accurately. Mandatory attention to detail and follow-up on billing and collection of receipts.
-Work closely with senior leadership and be liaison to division detailing corporate calendars, travel arrangements, internal meetings and scheduling meetings.
-Manage incoming paper mail by sorting, distributing and acting upon accordingly. Answering phone calls and taking detailed messages.
-Prioritize emails and other correspondence.
-Proofread documents for grammar, content and accuracy.
-Prepare payment requests, send faxes.
-May be responsible for composing product presentations, international correspondence, spreadsheets and presentation materials. General preparation of presentations including charts and graphs.
-Plan and coordinate all detail of meetings which include heavy correspondence with various functions of division and organizing meeting location, meals. IT set up, etc.
Educational Experience Requirements:
-High school diploma plus some college or advanced technical training.
-BA degree preferred.
Work Experience Requirements:
-Minimum of 5 years of secretarial or administrative experience.
-Must have sound organizational and planning skills and posses a sense of urgency with poise.
-Must be comfortable working in a fast paced environment, multi-tasking, and moving at a fast pace.
Computer Skills Requirements:
-Excellent computer and word processing skills using Word, Excel, PowerPoint.
-Experience working in MS Outlook and/or Lotus Notes is a must.