Fonction professionnelle: Administrative & Assistantship

Type de poste: Permanent

Type de contrat: Full - Time

Site: New York, NY

Pays: United States

 

 

 

 

 

General Information

Job Title:               Executive Asst I

Function:               Marketing

Supervisor Title:  SVP Marketing

 

Job Summary

Candidate must be a team player, productive, self-motivated, and detail-oriented.  Specialist II-Master Data will provide assistance to the SVP of marketing as well as offer support to the Marketing team with an emphasis on the administrative, logistic, and data-entry considerations that drive project outcomes.

 

Job Requirements

- Bachelor’s degree

- Proficient in Microsoft Office – Word, Excel, PowerPoint Outlook and ability to learn internal software/systems

- Strong verbal communication, writing and interpersonal skills

- High level of organization

- Ability to thrive in a fast-paced environment

 

Judgment and Decision Making

Close supervision required for judgment or decision making associated with this position.

 

Essential Physical

Ability to lift up to 15lbs.

 

Essential Duties and Responsibilities:

Data and Reporting

•  Data entry and ESKO data entry

•  Retail weekly report publishing (refresh automated files)

 

Administrative departmental duties including, but not limited to:

•  Calendar management for Category SVP, conference room booking for team, catering as needed

•  Complete SVP expense reports

•  Maintain files for team T&E reports, m43 budgets, agency invoices, check requests, and memos

•  Update brand files, chrono’s and promotional files

•  Travel arrangements, phone coverage, route mail, and expense reports

•  Take notes during key meetings on behalf of the team

 

Coordination and Logistics

•  Coordination of promo ops and creative assets

•  Printing, packing, and shipping materials to retailers and specialty vendors

•  Stocking mock store setups for walkthrough events

•  Tracking animation materials

 

Meeting/Event Prep

•  Support retail marketing presentations

•  Assist with seamless event execution

•  Meeting Prep: printing, assembling binders, prepping carts, developing retailer meeting decks, and room set up

•  Perform competitive analysis

 



We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email USApplicationAccommodation@support.lorealusa.com. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.

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