Domaine: Fonctions administratives / assistanat

Type d‘emploi: Temps plein

Ville: New York - New York

Pays: USA

Title: Executive Assistant
Location: New York, NY

Job Description:

-Performs highly diverse administrative support, which by nature of the position involve high level contacts necessitating the considerable use of tact, diplomacy, and judgment.

- Must be able to work independently with a minimal direction.  Able to manage multiple projects/tasks and properly prioritize workload and manage heavy executive calendars. 

-Strong attention to detail and follow-through with travel arrangements and projects.  Excellent communication skills both written and oral.

-Responsibilities include, but are not limited to: preparation of presentations including charts and graphs, handling correspondence, maintaining calendar, scheduling meetings, making travel arrangements, preparing expense reports, as well as general office functions. 

-The ability to deal with people at all levels both internally and externally is critical.

Additional Description Details:

-Ability to coordinate heavy scheduling issues, avoid conflict, and confirm appointments.

-Coordinate heavy travel arrangements, both domestic and international.  Ability to anticipate travel details, related needs, time zone issues and organize appropriately. 

-Mandatory ability to deal with senior/corporate level management both internally and externally.

-Process monthly expense reports timely and accurately.  Mandatory attention to detail and follow-up on billing and collection of receipts. 

-Work closely with senior leadership and be liaison to division detailing corporate calendars, travel arrangements, internal meetings and scheduling meetings. 

-Manage incoming paper mail by sorting, distributing and acting upon accordingly.  Answering phone calls and taking detailed messages. 

-Prioritize emails and other correspondence. 

-Proofread documents for grammar, content and accuracy. 

-Prepare payment requests, send faxes.

-May be responsible for composing product presentations, international correspondence, spreadsheets and presentation materials.  General preparation of presentations including charts and graphs.

-Plan and coordinate all detail of meetings which include heavy correspondence with various functions of division and organizing meeting location, meals. IT set up, etc.

Educational Experience Requirements:

-High school diploma plus some college or advanced technical training.

-BA degree preferred.

Work Experience Requirements:

-Minimum of 5 years of secretarial or administrative experience.

-Must have sound organizational and planning skills and posses a sense of urgency with poise.

-Must be comfortable working in a fast paced environment, multi-tasking, and moving at a fast pace.

Computer Skills Requirements:

-Excellent computer and word processing skills using Word, Excel, PowerPoint.

-Experience working in MS Outlook and/or Lotus Notes is a must.

We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.