Domaine: Fonctions administratives / assistanat
Type d‘emploi: Temps plein
Pays/Région: Saudi Arabia
We are looking for a qualified administrator to join our team through our DISTRIBUTOR in Riyadh, Jeddah and Dammam.
Key job accountabilities
Objective: Takes responsibility for the administrative and organizational follow-up of Sales and Distribution activities.
- Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, entering receipts for expenses, processing mail, preparing responses, orders for office equipment, etc.
- Plans the organization of team meetings and trade events.
- Coordinates the arrival of new employees (transfer files, FIT course planning, IT and telephone requests, etc.).
- Takes care of the link between Head Office, clients and other departments
- Handles and supplies sales monitoring and reporting tools, analyzes the data produced, and sends it on to the correct person.
- Draws up purchase orders, monitors budget and expenditure.
- According to the local organization:
- Identifies requests from consumers and responds to them on products and services.
- Acts as an alert for Customer Services by identifying major trends and all potential problems.
- Handles certain specific projects.
Technical& Professional competencies
ORGANIZES/OPTIMIZES THE ACTIVITY OF THE MANAGER OR TEAM
• Handles the manager or team's calendars.
• Anticipates, takes the initiative, and handles priorities.
• Carries out all activities while displaying a sense of service, availability, and responsiveness. SORTS, RE-PROCESSES, AND DISTRIBUTES INFORMATION
• Drafts simple or complex responses to letters and emails.
• Summarizes and analyzes important points in the responses made.
• Identifies useful documents and information within the department's sector and handles their distribution.
• Works alongside relevant networks to ensure smooth communication, while respecting rules on discretion and confidentiality. HANDLES ADMINISTRATIVE ACTIVITIES
• Implements administrative tasks relevant to his/her area of activity and reports on it.
• Updates administrative and/or technical data (indicators and monitoring tools).
• Uses the professional applications available for his/her activity.
• Shows an awareness of and curiosity for his/her sector (vocabulary, rules, processes, network, etc.). HANDLES PROJECTS ACCORDING TO DEPARTMENTAL ORGANIZATION
• Takes responsibility for all or part of a project
• Coordinates the advancement of projects with internal or external partners
• Handles contacts with participating parties according to the level of their contribution to the project