Domaine: Administration

Type d‘emploi: Temps plein

Ville: London - Hammersmith

Pays: United Kingdom

The world leader in beauty, L’Oréal is present in 130 countries on five continents. Our 32 international brands have allowed us to devote ourselves solely to one business: beauty, with a mission to provide the best in cosmetics innovation to all women and men around the world. We want to bring beauty to all people. Our ambition by 2020 is to win over another one billion consumers around the world by creating the cosmetic products that meet the infinite diversity of their beauty needs and desires through continued digital innovation. L’Oréal encourages diversity and sustainable, ethical sourcing for all our products and we have reduced our emissions by approx. 50% since 2005.  Our brands are leaders in beauty, and we are looking for you to lead the change you want to see in L’Oréal.



What are key highlights of this role?

The position reports to the Education Manager but also works closely with the Sales, Marketing and Education teams. This position has responsibility for supporting the General Manager with day-to-day PA support and the Commercial, Education and Marketing teams with administration support.


  • – arranging meetings is a primary function - internal and external, therefore you need to be able to build and maintain strong relationships within your team and with retailer contacts. Weekly management book collation.
  • - Filing / admin/ co-ordinating meeting agendas for meetings and team updates, putting presentations together. Booking hotels and travel/ meeting notes/ excellent diary management skills are essential, phone call management, expenses etc.
  • - room booking and organisation of catering, preparing new starter welcome packs and inductions/ booking couriers and post as needed/ goodie bags / booking strategy meetings, raising POs and tracking with Finance, collating invoices and supporting the Commercial Manager with day-to-day business operations
  • - sourcing venues in line with the brand value and strategy, negotiating with the venue and ensuring the event remains within budget, be the key contact on the day to ensure the event runs successfully and to plan, managing contracts with legal and outside vendors/Guest Artists, preparing certificate/booklets/Education material, as needed, ensuring stock is sent to the Education team members and venues in good time.
  • – Managing L’Oréal Academy Room 10 and all regional displays in venues, by liaising with the Academy Manager and sending products for display/stock.
  • - Using the Baps system to co-ordination all education– checking weekly/monitor and report to team on payments due /reporting on figures weekly/monthly


What key skills are L’Oréal looking for?

 

Demonstrates entrepreneurship, Manages Complexity, Achieves results with integrity, Acts/Leads with human sensitivity, Displays sensitivity to the metier, Interacts effectively, Innovates



Preferred skills

  • Secretarial and administrative skills, including intermediate to advanced proficiency on Microsoft products such as Word, Excel, Powerpoint and Outlook
  • Experience of working in a people-oriented environment requiring interaction with team at all levels
  • Excellent communication and organisational skills
  • Attention to detail, adaptability
  • The ability to work in a busy environment juggling many priorities with a positive ‘can-do’ attitude
  • Ability to work autonomously and take ownership of all aspects of the role, following through and keeping the General Manager fully updated
  • Confidence and interpersonal skills, approachability


What could L’Oréal offer me?

 

  • World class training and development
  • Excellent benefits including pension, profit share and product discounts and a competitive salary
  • Work with some of the biggest brands in the business, and the most passionate people in beauty.
  • The opportunity to lead change you want to see within the biggest beauty company in the world.


Potential next steps following this role

From this position, the potential next steps could be working as a PA for a different brand or moving to another Division.

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