Divisional Assistant

Location: Woodmead

Who We Are

At L’Oréal, we believe that our people are our greatest asset. We foster a culture of learning, growth, and innovation, empowering our teams to reach their full potential and drive our business forward. As a global leader in beauty, we are committed to attracting, developing, and retaining top talent who share our passion for excellence.

Bring Your Exceptional Organizational Skills to the World of Beauty

Are you a highly organized and detail-oriented individual with a passion for efficiency? Do you thrive in a fast-paced environment, juggling multiple tasks with ease and accuracy? As a Divisional Assistant at L’Oréal, you will play a crucial role in providing administrative support to our Professional Products Division, ensuring smooth operations and contributing to our continued success.

A Day in the Life

• Diary & Meeting Management: Manage complex calendars, schedule appointments, and coordinate internal and external meetings, ensuring efficient use of time and resources.
• Travel & Expense Coordination: Book travel arrangements, process expense reports, and handle related logistics with meticulous attention to detail and adherence to company policies.
• Document Preparation & Management: Create and format presentations, reports, and correspondence, maintaining a high level of accuracy and professionalism in all documents.
• Communication & Stakeholder Management: Act as a point of contact for internal and external stakeholders, responding to inquiries, directing requests, and maintaining a professional and helpful demeanor.
• Project Support: Provide administrative support to various projects, including preparing materials, coordinating tasks, and tracking progress to ensure successful completion.
• Office management: implementing strategies and processes to optimize productivity, efficiency, and working conditions within the division.
• Event Co-ordination/management: Assisting in managing events across the various divisional brands and helping add value as an event specialist in terms of flow and execution. 
• Academy management: Putting together and managing a process and flow for the brands/divisions/support functions and ensuring that the academy is always pristine. 
• Marketing Assistance: Assisting in key marketing activities across various divisional brands, including in-salon branding, managing local brand social media pages, and any administrative tasks required by the marketing teams. 

Professional & Technical Competencies Required:

• Exceptional Organizational & Time Management Skills: Proven ability to prioritize tasks, manage multiple deadlines, and maintain a high level of accuracy under pressure.
• Strong Communication & Interpersonal Skills: Excellent written and verbal communication skills, with the ability to communicate effectively with individuals at all levels within the organization and with external parties.
• Proficiency in Microsoft Office Suite: Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook, with the ability to create professional documents and manage data efficiently.
• Discretion & Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality at all times.
• Proactive & Solution-Oriented: Takes initiative, anticipates needs, and proactively seeks solutions to challenges.
• Proficiency in Canva: advanced skills in Canva with an ability to create professional designs (e.g. invitations, flyers, mailers, newsletters etc.). 

Education & Experience:

• High School Certificate or equivalent required; Bachelor’s Degree in Business Administration or a related field preferred.
• Minimum of 2 years of experience providing administrative support in a fast-paced, corporate environment.

**We’re committed to guaranteeing inclusive recruitment processes and to advocating for hiring and promoting each candidate in an ethical and equitable way. The Group strictly prohibits discrimination against any applicant for employment because of the individual’s gender identity or expression, sexual orientation, visible and/or invisible disabilities, socio -economic and/or multicultural origins, health conditions, age, religion, or any other characteristics protected by law.

If you are a highly organized and motivated individual who thrives in a dynamic and challenging environment, apply now and join our team!