Marketing & Creative Coordinator – Maybelline, Garnier, & essie

Job Title:            Marketing & Creative Coordinator – Maybelline, Garnier, & essie

Function:           Administration

FLSA status:       Non-Exempt

Division:              CPD Division

Supervisors Titles: SVP, Marketing & AVP, Creative

Locations:        10  Hudson Yards, NY

At L'Oréal Consumers Products, our mission is to democratize the best of beauty, and for us, beauty has to be sustainable. Our division holds the world’s #1 beauty brand with L’Oréal Paris, the #1 makeup brand with Maybelline New York, the #1 natural brand with Garnier, as well as NYX Professional Makeup.

Key Job Accountabilities:

1. Purchase Order Management  

• In this role you will own the Purchase Order Management and create an efficient and effective process for direct/indirect spend. It will be your mission to improve PO compliance metrics for timeliness of PO creation, PO approvals, payments, and reduce parked and blocked PO’s.
• MGe Creative + Digital Production PO’s
• Ad Hoc Marketing PO’s

2.     Administrative Support - Maybelline & Garnier Marketing Leadership

• Calendar scheduling and management with all internal and external partners
• PowerPoint presentations, word processing of all memos, letters, agendas, meeting minutes, etc.
• Arranging travel itineraries for global or domestic visits
• Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials
• Special project work
• Expense report and managing T&E budget
• Prepare and sending out organizational announcements

3.     Administrative Support – MGe Creative Teams

• Creative Administrative Support - including partnership with agencies on acquiring new talents, settings up new hires in the KellyOCG system and coordinating interviews with potential designers
• Scheduling & Managing PreCRM + CRM Invites
• Tracking Creative Budget (Perm, Packaging/Ecomm, T&E and Freelancer Hours) 
• Coordinating meetings including the management of attendees, booking location and time, arranging meals and any A/V materials
• Maintain office equipment and supplies (Ensuring all hardware is operational, supplies are fully stocked, and software license are fully up to date)
• Oversee Sales Meeting and Store Tour prep
• Point of Contact for all Sourcing-related questions and manageability for Creative Vendors
• New vendor processing, including building relationships with vendors as the point contact for all creative work ordered

SPECIFIC REQUIREMENTS:

• 3-5 years assistance in a corporate environment
• Extensive knowledge of PO Creation Software (I.e. MyMarket), Microsoft Office, + One Drive
• Experienced in Microsoft Office - Word, Excel, Outlook, PowerPoint
• Self-motivated team player with the ability to interact effectively with various operational departments and levels within and outside of the organization is critical
• Strong communication skills both written & verbal is essential, in addition to problem-solving and willingness to take initiative
• Strong organizational skills, must be able to multi-task, meet tight deadlines and maintain composure under pressure and high stress situations
• Quantitative and analytic skills are needed to formulate and follow budgets + expenses
• Must have a professional attitude, function well in a team environment
• Must have ability to manage sensitive information
• Quickly changing situations: adaptable, with ability to meet short turnaround times

Additional Benefits Information As Follows: 

Salary Range: $61,600-$83,200 (The actual compensation will depend on a variety of job-related factors which may include geographic location, work experience, education, and skill level)   

·       Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)   

·       Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)

·       Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)   

·       Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance)   

·       Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)   

·       Employee Resource Groups (Think Tanks and Innovation Squads)   

·       Access to Mental Health & Wellness Programs    

Don’t meet every single requirement? At L'Oréal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you’re excited about this role but your past experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!