Cargo: Sales & Business Development

Tipo de posição: Permanent

Tipo de emprego: Full - Time

Local: New York - New York

País: USA

                                           L'Oreal Professionnel                          

JOB TITLE: Assistant Manager – Sales Administration                                                                                   

DEPARTMENT:  L’Oreal Professionnel Sales Administration


This position will provide day to day administrative support to the Vice President of Sales Operations.   The position works closely with all functions including sales, field sales, shows & events, education, marketing, finance, creative, human resources, general management and outside vendors.   




Sales Materials

Creates Monthly Game Plan

Manages monthly L’Oreal Professionnel Sales Meeting Deck timeline w/Mktg

Manages due date timeline

Ensure the decks are field friendly communication. 


Field Liason & Communication

Point Person for Field (daily questions)

Responsible for compling Weekly Field Communication Bulletin

Manages due dates and organization of bulletin by topic and ensures communication is clear for Field. Determines communication sense of urgency, if it needs to go out "off cycle" to Field

Communicates Price Increases to all Field, SalonCentric & Distributors

Update Sales Calendar, Field Roster & Org Charts and distributes.


Field PO's & New Vendor Set Up

Opens all Field PO's and Dept PO's.  Follow up with approval, invoices & payment

Sets up new vendors in our L’Oreal system (Adobe Live Cycle) when needed



Assist with inputting all annual sales programs in passport w/program details, budget & phasing and generating reports


Monthly Mailings

Maintain Field list - set up and deactivate Field Sales

Update Monthly mailing labels for Streetsboro mailings. Gather changes from SalesForce and emails to update all changes (includes all SC, DSC's, prem Spec, Stores, Rk/Pur Artists)

Maintain Monthly Control Sheet (identifies mailing contents & quantities by group) for Streetsboro mailings.  Post to Sharepoint


Show Deals

Manage yearly show process to include open stock orders & show deals for each show

Responsible for collecting prior year sales info & actualizing shipped vs sold worksheet

Responsible for a suggested qty for show deals and open stock per show and providing to Marketing for review

Align with Marketing on qty's and forward final order to DP (Aaron)


Education Management for Pillar Programs

Works with Education to set up po's for randstad (artist), mannequins, MMS for registration & kits

Liason with EEM's on preliminary & final budgets per program  

Track budgets and review if break even or if Field need to cover difference with Fuel



 Assist with meetings/events.  Meetings to include: EMS, Promo Structure, Divisional, Focus/Street, NSM/Symposium, RAC

  Hotel rooming list

    PO for meeting location

    Mailings (prior to event)

  On site contact with hotel


  Book Conf rooms and assist with evening event planning


Responsible for uploading any shared information that is communicated from Marketing to the site  (overviews, meeting decks, price lists)

Creates Sharepoint mapping directory and communicate to Field, Sales Management & Marketing

Add/deletes users - set up as reader and/or contributor to site


Indies Credit Workflow

Create credit  approval in Workflow system for all Indies

    - Credits to include PDA, Education, Fuel, Incentive (25 avg per month)


Literature Management with Concierge

Point person for Concierge & Marketing

Tracks inv levels

Manage Sku availability form updates with Marketing & shipments from Streetsboro to Concierge

Creates po and tracks monthly invoices for Concierge


Field Sales Set Up

Set up & deactivate Field Sales employees

responsible for all equipment

responsible for setting up all IT access to systems & drives needed

Sets up inductions

Orders business cards, stationary


Sales Consultant Programs

Liaison for Field with Salon Consultants Int’l  (Peter Mahoney/Glenn Baker)

  communicate booking requests from the Field to Salon Consultants Int'l

  Invoices - track days worked and expenses

  Open PO's for fee & expenses  on an annual basis


Sales Shared Drive

  Managing Sales folder Library



  Review CTA account expenses, determine where budget should be reclassed and submit monthly expenses

  Order & maintain RK & Pure Field Sales banners & tablecloths



  • 3+ years experience in providing administrative support to senior executives
  • Strong computer knowledge in Microsoft applications, ie. Microsoft Word, Excel, PowerPoint, Outlook.  
  • Strong interpersonal skills with a high aptitude for customer service.
  • Solid written and verbal communication skills.
  • Budgetary accountability
  • Strong negotiation skills
  • Well-defined organizational skills.
  • Must have a professional attitude; function well in a team environment and under pressure. 
  • Commitment to personal development and continuous learning.
  • Some overnight travel required (up to 10-20%)          
  • College degree preferred

We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.