Função: Supply Chain

Tipo de Emprego: Tempo Integral

Localização: California - El Segundo

País: USA

General Information

Job Title: Executive Assistant

Function:  General Administration

FLSA status: Exempt

Division: CPD

Supervisor Title: SVP – Global Supply Chain

Location:  El Segundo

Job Responsibilities

This position is responsible for providing highly diverse administrative support to the Senior Vice President of Global Supply Chain for the Consumer Products Division of L’Oreal.  Responsibilities include but are not limited to:

  • Manage and coordinate business meetings and events including; management of attendees, booking location and time, room layouts, catering, A/V equipment, displays, etc.
  • Detail meetings and calendaring in Outlook including; maintaining SVP’s calendar, multiple times-zones, phone and video conferencing
  • Coordinate detailed domestic and international travel itineraries including; flights, car service, hotels, rental cars, meetings, boarding passes, changes, upgrades, cancellations, refunds and credits.
  • Coordinate visitor travel arrangements
  • Travel to meetings held off-site
  • Manage expense reports including data entry, organization of receipts and budget codes
  • PowerPoint presentations, word processing of all memos, letters, agendas, meeting minutes, etc.
  • Create, organize and execute data spreadsheets
  • Draft and communicate company correspondence as needed.
  • Office management including maintenance and upkeep of office equipment and furniture, liaise with IT to resolve technical problems
  • Personal assistance as needed
  • Organizing and managing team POs and group’s financial budget
  • Special project work

Specific Job Knowledge, Skill and Ability

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, using some other combination of skills and abilities:

  • Highly proficient in the use of Microsoft Office (Word, Excel, and Powerpoint) and Outlook
  • Ability to keep high level of confidentiality is essential
  • Ability to form a strong work relationship with co-workers in every department
  • High level of dedication and available through phone and email at all times
  • Strong communication and event planning skills
  • Adaptable and able to learn new systems quickly and efficiently
  • Possess a high degree of professionalism, extremely strong organizational and interpersonal skills, and the ability to deal with all levels of internal and external senior management in a professional manner
  • Ability to use judgment and discretion and complete tasks with limited or no direction
  • Must be a proactive and forward thinker who has creative problem solving skills

Education/ Experience/ Licenses or Certifications:

  • Bachelor’s Degree
  • Five plus years’ executive assistant experience in a corporate environment
  • Experience within the cosmetic industry preferred

 Software

  • Advanced Microsoft Outlook, Excel, Word, PowerPoint
  • Facebook, Twitter, Instagram, Google +, LinkedIn
  • SAP
  • Concur



We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

 



We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.