Função: Recursos Humanos
Tipo de Emprego: Tempo Integral
Localização: UK - Manchester - Trafford Park
País/Região: United Kingdom
The world leader in beauty, L’Oréal is present in 130 countries on five continents. Our 35 international brands have allowed us to devote ourselves solely to one business: beauty, with a mission to provide the best in cosmetics innovation to all women and men around the world. We want to bring beauty to all people. Our ambition by 2020 is to win over another one billion consumers around the world by creating the cosmetic products that meet the infinite diversity of their beauty needs and desires through continued digital innovation. L’Oréal encourages diversity and sustainable, ethical sourcing for all our products and we have reduced our emissions by approx. 50% since 2005. This year we were also named one of the world’s most ethical companies by the Ethisphere Institute for the 7th time.
What are the key responsibilities?
To lead a team of 2 HR Coordinators in the execution of the following tasks:
Employee Administration Cycle Duties to prepare, distribute and coordinate all aspects of employee administration, from new starters to leavers including current employees: contracts of employment, inputting personal details, payroll changes within the monthly cycle, employee correspondence, leaver letters, severance agreements, reference requests, internal appointment confirmation, long service award certificates, gifts and letters.
Probation / Review Periods: diarise and liaise with the HRM/D to flag probation and review period end dates, liaise with line managers to complete forms and share outcomes with HRM/D flagging performance concerns and training needs.
Leavers: conduct telephone exit interview. Ensure leave details are shared with line manager and HRM/D, calculate holiday allowance remaining.
Company Cars: update fleet changes within the payroll database, communicate to fleet provider and internal fleet manager
Database maintenance: maintain internal filing and database systems: using both electronic files, payroll database (Saphir), employee cv system (CAROL), new starter process (Red Carpet).
Benefits Advice: advise employees of eligible benefits including Private Medical, Life Assurance and Pension schemes. Support employees to effectively use the benefits website
Family Leave: advise employees on Family Leave policy, prepare schedules and share with line managers / HRDs, input details into payroll database, collect MAT B1 forms to pass to payroll, track dates in family leave tracker
Organisation Charts: ensure all organisation charts reflect the previous months changes in terms of starters, leavers transfers, reflect in Carol ensuring 100% accuracy
Formal Process Advise: provide process advice and prepare the necessary documentation in respect of capability, disciplinary, grievance, flexible working requests, sickness absence. Assume responsibility for low-level cases where appropriate.
Team support: leading the team of 2 HR Coordinators you will ensure an even divide of responsibilities and support / guide the team with their activities. Regular 121s and development sessions. Establish team and individual KPIs. Provide regular updates on team performance against KPIs. You will establish processes and ensure the business receives the best possible HR shared service.
What key skills are L’Oréal looking for?
Strong administration skills with an exceptional eye for detail to ensure 100% accuracy in all output
Highly organised, a team player and a great communicator with the ability to deal with varying levels of internal stakeholders in an appropriate manner
Proven previous experience of leading a small team within an HR/HR Operations/HR Shared Services function
Experience of actively looking for process improvement and questioning the norm
Extensive knowledge of different HR systems and databases
Potential next steps following this role
L’Oréal is focused on talent development. You will be supported throughout your career by your colleagues, line manager and the HR team with regular reviews and clear expectations and objectives. If you meet these objectives, you can expect your career to progress to other roles either internationally, at head office or at one of our distribution centres. Possible next steps include, but not limited to a Specialist role or a Divisional HR generalist role or a move into the business.
What could L’Oréal offer me?