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Administrative Asst III

Сфера деятельности: Transversal

Тип должности: Permanent

Тип занятости: Full - Time

Место расположения: Florence, KY

Страна: United States


Job Description Form


Section 1: General Information


Job Title: Administrative Assistant III




FLSA status: Non-Exempt


Division: Plant Management


Supervisor Title: Plant Manager


Location: L’Oréal USA North America


Date: May 10, 2016




Section 2:  Job Summary:


This position is responsible for providing strong, highly diverse and confidential administrative support to the Plant Manager.




Section 3:  Job Requirements:


High School Diploma or equivalent;

Associates or Bachelor’s degree preferred;

5+ years of related experience required;

Exceptional skills in Microsoft Office (Word, Excel, Outlook, PowerPoint);

Well-developed communication (written and oral) and interpersonal skills to be able to build strong work relationships with all levels of our organization;

Strong organizational skills with the ability to prioritize, handle multiple tasks, and work independently;

Attention to detail and maintaining strict confidentiality is critical




Section 4:  Judgment and Decision Making:


Decisions made by the Administrative Assistant can directly impact Safety, Quality, Delivery, Cost, Environment and Morale. They must make these decisions with only intermittent involvement from Supervision based on the knowledge gained from their trainings.


Safety: Fully supports an independent safety culture and works proactively to accomplish the safety mission in the plant of Zero Accidents.


Quality: Supports and embraces the quality mission of the plant.


Delivery: The ability of the administrative assistant to meet the production demands ensures that our customers receive our products on time.


Cost: Operation of the administrative assistant activities according to the standards ensure that cost to produce is aligned with the financials.


Environment: Supports and embraces the environmental mission of the plant.


Morale: Must be an actively engaged employee exhibiting a positive attitude and a focus on teamwork to achieve best in class results.




Section 5: Essential Physical Requirements:


Long periods of sitting at desk




Section 6:  Financial Scope:


Annual Budget Responsibility:  $300,000

Annual Revenue Responsibility:  $N/A



Section 7:  Essential Duties and Responsibilities:


Tasks, Duties & Responsibilities

% of time spent.

Total should = 100%

1. Provide daily administrative support to the Plant Manager including calendar maintenance, meeting coordination, travel arrangements, expense reports, presentations, etc.




2. Provide administrative support to the Plant Manager’s management team, including meeting coordination, travel arrangements, facility communications and employee recognition activities.




3. Plan, organize and execute plant-wide meetings and events for Vice President of Manufacturing.




4. Process all departmental invoices, goods receipts and process documents for new vendors as needed.



5. Manage and maintain onsite cafeteria and vending for North & South buildings and reconcile monthly catering charges.



6. Manage and maintain the facility SharePoint site for Florence Manufacturing.



7. Manage and maintain office supply room for front office employees and place special request orders.



8. Manage and maintain safety equipment for front office.



9. Provide direction and be a point of contact for HR when they are unavailable and provide assistance by organizing and ordering employee gifts as needed.



10. Provide assistance with processing of donation requests.




Section 8:  Required Competencies:



1. Must demonstrate 100% responsibility.


2. Must have a technical aptitude with a willingness to learn new operations / technologies.


3. Must produce World Class Results through teamwork, selflessly developing and training others for success.


4. Must have a positive attitude and be open to new ideas and concepts.


5. Must thrive within a changing organization requiring the need to multi-task.


6. Must listen for understanding and communicate using the Who, What, When, Where and How model.


7. Must resolve conflicts directly and be committed to team decisions.



Please note:  This job description does not list all duties of the job.  Employees may be asked by management to perform other duties.  The employer has the right to revise this job description at any time.

We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email [email protected]. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.