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HR Department Assistant (3rd Party)

Сфера деятельности: Administrative & Assistantship

Тип должности: Fix Term

Тип занятости: Full - Time

Место расположения: Shanghai

Страна: China

Hiring through the 3rd party vendor CIIC

Job Scope

· Takes care of all administrative and technical assistance: calendar management, reception of calls, organization of business travel, visits from Corporate, Zones & suppliers, entering receipts for expenses & payment handling in compliance with finance procedures, processing mail, preparing responses, orders for office equipment, etc.

· Organizes and maintains files with updated data,

· Draws up purchase orders, monitors the team's budget and expenditure: training, travel 

· Distributes and relays information,

· Handles delicate and unexpected situations and facilitates the resolution of ongoing problems,

· Tracts as an alert for deadlines and priorities in order to anticipate issues

Skills and Qualifications Required


Drafts simple or complex responses to letters and emails, 

Summarizes and analyzes important points in the responses made, 

Identifies useful documents and information within the department's sector and handles their distribution, 

Works alongside relevant networks to ensure smooth communication, while respecting rules on discretion and confidentiality 


Implements administrative tasks relevant to his/her area of activity and reports on it, 

Updates administrative and/or technical data (indicators and monitoring tools), 

Uses the professional applications available for his/her activity,

Shows an awareness of and curiosity for his/her sector (vocabulary, rules, processes, network, etc.). 

Keep strong networking for efficient organization with Corporate & Other Departments 

Vendor Master Bridge creation: Check the application form and supporting document & ensure signature process & followup 


Takes responsibility for all or part of a project & ensure advancement of projects with internal or external partners

Handles contacts with participating parties according to the level of their contribution to the project 

You can also send your CV to kitty.tan@loreal.com