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Marketing Coordinator - essie DMI

Сфера деятельности: Transversal

Тип должности:

Тип занятости: Full - Time

Место расположения:

Страна: United States


KEY COMPETENCIES: Team Organization, Billing and Expense Management, Marketing Systems & Category Project Management, Coordination of WWM

1)     Team Organization

Calendar & Communication

·       Calendar management for internal and external meetings, VP and above

·       Coordinating large meetings including the management of attendees, booking location and time, arranging meals and any A/V materials.  Handle all logistics for meetings: prepare agenda, send meeting requests, confirm attendance of required attendees, reserve appropriate meeting space and partner with IT for use of technical systems when needed (i.e., video conference), manage order of catering, supplies and equipment

·       Plan and coordinate onsite and offsite events for the executive leadership team

·       Develop consolidated presentations, maintain files for internal and external meetings.  

Product Closet

·       Maintain organized and fully stocked product closet, understand needs of team, and anticipate orders

·       Develop process to track incoming, outgoing and replenishment needs

·       Assist ICC team in influencer and advocate mailings

Team Supplies

·       Lead ordering and delivery or team supplies.  Manage associated budget. 


·       Manage domestic and international travel arrangements, VP and above. Arrange travel itineraries and prepare travel and expense reports, organize, and maintain central filing system.

2)     Billing and Expense Management


·       Expense reports for VP and above.  Manage total T&E budget.  Ensure reports are on-time and accurate. 


·       Organize and manage team POs, manage associated financial budget.

·       Serve as direct liaison with vendors to ensure accurate information and timely payment

Essie DMI Budget

·       Assist team lead on tracking budget management for key line items related to T&E, WWM, meetings & events, shipping and product purchases. 

3)     Marketing Systems & Category Project Management

Input and Tracking  

·       DPM: Setup New Launches/kits/promo packs

·       OPERA:  Assist marketing team in management and distribution of artwork. 

Reporting + Analysis:

·       Nielsen Reports – Support category teams on Nielsen pulls and analysis

Competitive Market Management

·        PD assistance: Update category rankings/ competitive documents (i.e. Top 10’s)

·        PD assistance: competitive launches, tracking and purchasing

·        Track and purchase all key competitive launches in the mass & prestige markets to evaluate for trends, innovations in technology and new claims.

4)     Coordination of WWM:

·       Serve as lead coordinator for WWM:

o   Main liaison with creative agencies, video agencies, internal teams, Paris communications, hotels, meeting rooms etc.

o   Develop and maintain master timeline for internal and external personnel

o   Coordinate roles & responsibilities with GM & VP’s

o   Source support staff as needed


  • Salary Range: $60,000 - $70,000
  • Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
  • Hybrid Work Policy (3 Days in Office, 2 Days Work from Home)
  • Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
  • Access to Company Perks (VIP Access to L’Oréal’s Internal Shop for Discounted Products, Monthly Mobile Allowance) 
  • Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
  • Employee Resource Groups (Think Tanks and Innovation Squads)
  • Access to Mental Health & Wellness Programs