L’Oréal’s ambition is to be an exemplary corporate citizen to help make the world a more beautiful place. We place great value on honesty and clarity and we are committed to building a strong and lasting relationship with our visitors, candidates and future hires based on trust and mutual benefit. Part of this commitment means safeguarding and respecting your privacy and your choices. Respecting your privacy is essential to us. This is why we set out “Our Privacy Statement” and our full Privacy Policy below.
Our privacy statement
- We respect your privacy and your choices.
- We make sure that privacy and security are embedded in everything we do.
- We do not send you marketing communications unless you have asked us to. You can change your mind at any time.
- We never offer or sell your data.
- We are committed to keeping your data safe and secure. This includes only working with trusted partners.
- We are committed to being open and transparent about how we use your data.
- We do not use your data in ways that we have not told you about.
- We respect your rights, and always try to accommodate your requests as far as is possible, in line with our own legal and operational responsibilities.
For more information about our privacy practices, below we set out what types of personal data we may receive from you directly or from your interaction with us, how we may use it, who we may share it with, how we protect it and keep it secure, and your rights around your personal data. Of course, not all situations may apply to you. This Privacy Policy gives you an overview of all possible situations in which we could interact together.
The more you interact with us, the more you let us know you and the more we are able to offer you tailored services.
When you share personal data with us or when we collect personal data about you, we use it in line with this Policy. If you have any questions or concerns about your personal data, please contact us at HR-dataprivacy@loreal.com .
Who we are
L’Oréal S.A. is responsible for the personal data that you share with us, as well as each entity of the L’Oréal Group that interacts with you as your potential future employer. When we say “L’Oréal”, “us”, “our” or “we”, this is who we are referring to. L’Oréal is the “data controller” for the purposes of applicable data protection laws.
L’OREAL SA, 41 rue MARTRE, 92117 CLICHY, FRANCE
Represented by Mr Jean Paul AGON
What is personal data
“Personal data” means any information or pieces of information that could identify you either directly (e.g. your name) or indirectly (e.g. through pseudonymized data such as a unique ID number). This means that personal data includes things like email/home addresses/mobile phone, usernames, profile pictures, career preferences and, user generated content, and welfare information. It could also include unique numerical identifiers like your computer’s IP address or your mobile device’s MAC address, as well as cookies.
What data do we collect from you and how do we use it?
As a potential future employer, L'Oréal believes that you, as a visitor of our websites, candidate, or future hire, are at the heart of what we do. We love hearing from you, learning about you, and creating and delivering career-related experiences that you enjoy. And we know that many of you love talking to us. From initial career-related communication to recruitment and integration, we use various tools and applications to facilitate and personalize your experience, in compliance with the applicable regulations. At each step, there are many ways that you might share your personal data with us, and that we might collect it.
How do we collect or receive your data?
We might collect or receive data from you via our websites, forms, apps, devices, L’Oréal Talent pages on social media or otherwise. Sometimes you give this to us directly (e.g. when you create an account, when you contact us), sometimes we collect it (e.g. using cookies to understand how you use our websites/apps) or sometimes we receive your data from other third parties.
When we collect data, we indicate the mandatory fields via asterisks where such data is necessary for us to:
- Provide you with the service you have asked for (e.g. to provide you with a newsletter); or
- Assess your application for a position within the L’Oréal Group; or
- Answer to a request that you have sent us (e.g. to send you information about the progress of your application); or
- Manage the recruitment and/or integration process (e.g. to identify you as a candidate for a job in our Application Tracking System); or
- Comply with legal requirements.
As a candidate applying to a L’Oréal job, if you do not provide the data marked with an asterisk, this may affect our ability to review your application or the outcome of the recruitment process.
We set out further details in the tables below, explaining:
- During what interaction your data may be provided or collected? This column explains what activity or situation you are involved in when we use or collect your data. For example, whether you are applying to job, signing up to a newsletter, or browsing a website/app.
- What personal data may we receive from you directly or resulting from your interaction with us? This column explains what types of data we may collect about you depending on the situation.
- How and why we may use it? This column explains what we may do with your data and the purposes for collecting it.
- What is the legal basis for using your personal data? This column explains the reason we may use your data.
Depending on the purpose for which the data is used, the legal basis for the processing of your data can be:
- Your consent;
- Our legitimate interest, which can be:
- Improvement of our services: more specifically, our interests to help us better understand your needs and expectations and therefore improve our services, websites / Apps / devices for our candidates’ benefit.
- Securing our tools: to keep tools used by you (our websites/Apps/devices) safe and secure and to ensure they are working properly and are continually improving.
- The performance of a service: more specifically to perform the services you request from us;
- Legal grounds where a processing is required by law.
Information overview on your interactions with us and their consequences on your data
Online browsing
Information collected by cookies or similar technologies (“Cookies”*) as part of your browsing on L’Oréal Talent website/apps and/or on third-party website/apps.
For information on specific Cookies placed through a given website/app, please consult the relevant cookie table.
- Data retention duration: after 6 months of inactivity
* Cookies are small text files stored on your device (computer, tablet or mobile) when you are on the Internet, including on L’Oréal Group’s websites.
Newsletter Subscription
Data retention duration: When registering as a candidate, you may choose to opt-in to Newsletters. In that case, your opt-in will stay until:
- you decide to opt-out,
- or after max 6 months if you are not a candidate,
- or when your candidate profile is removed (see data conservation for candidates).
Similar Job Alert Subscription
Data retention duration: When registering as a candidate, you may choose to opt-in to similar job alert subscription. In that case, your opt-in will stay until:
- you decide to opt-out,
- or after max 6 months if you are not a candidate,
- or when your candidate profile is removed (see data conservation for candidates).
Candidate Account Creation and Management, when Applying to a Job or a Program
Information collected during the creation of an account on L’Oréal Talent websites/apps, through a social media login, or physically.
- Data retention duration: maximum 2 years depending on countries
Games, Contests and Operations
Information collected during a game, contest, and surveys.
- Data retention duration: 12 months
Automated Decision Making
For purposes of securing transactions placed through our websites/apps/devices against fraud and misappropriation, we use third party provider’s solution(s).The method of fraud detection is based on, for example, simple comparisons, association, clustering, prediction and outlier detections using intelligent agents, data fusion techniques and various data mining techniques.
This fraud detection process may be completely automated or may involve human intervention where a person takes the final decision. In any case, we take all reasonable precautions and safeguards to limit access to your data.
As a result of automatic fraud detection, you may (i) experience delay in the processing of your order / request whilst your transaction is being reviewed by us; and (ii) be limited or excluded from the benefit of a service if a risk of fraud is identified. You have the right to access information on which we base our decision. Please see “Your Rights and Choices” section below.
Profiling
When we send or display personalized communications, content, job opportunities, we may use some techniques qualified as “profiling” (i.e. any form of automated processing of personal data consisting of using those data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s personal preferences, interests, professional experience, skills, economic situation, behaviour, location, reliability, or movements). This means that we may collect personal data about you in the different scenarios mentioned in the table above. We centralize this data and analyse it to evaluate and predict your personal preferences, skills and/or interests for a position.
Based on our analysis, we send or display communications and/or content tailored to your interests/needs.
You have the right to object to the use of your data for “profiling” in certain circumstances. Please see “Your Rights and Choices” section below.
Who may access your Personal data?
When you apply for a job, we may share your personal data within L’Oréal Group, in a restricted way.
Depending on the purposes for which they were collected, and only on a need-to-know basis some of your personal data may be accessed by L’Oréal Group entities worldwide, where possible in a pseudonimized way (not allowing direct identification), and where necessary to provide you with requested services.
Please visit the L’Oréal group website, for further details on the L’Oréal Group and its locations.
We may share your personal data for marketing purposes with your consent only.
We only share your personal data with third parties or entities of the L’Oreal Group for direct marketing purposes with your consent. In this context, your data is processed by such third party, acting as a data controller, and its own terms and conditions and privacy notice apply. You should carefully check their documentation before consenting to the disclosure of your information to that third party.
Your personal data may also be processed on our behalf by our trusted third party providers.
We rely on trusted third parties to perform the mission we assigned to them. We only provide them with the information they need to perform the service, and we require that they do not use your personal data for any other purpose. We always use our best efforts to ensure that all third parties we work with keep your personal data secure. For instance, we may entrust services that require the processing of your personal data to:
- Third parties that assist and help us in providing digital services such as web design, social listening, application tracking, CRM, web analytics and search engine, user generated content curation tools;
- Advertising, marketing, digital and social media agencies to help us to deliver campaigns, to analyse their effectiveness, and to manage your contact and questions;
- Third parties that provide us with recruitment-related New Technologies to improve our recruitment process (e.g. online interview system, video, chatbot);
- Third parties that assist and help us in providing IT services, such as platform providers, hosting services, maintenance and support on our databases as well as on our software and applications that may contain data about you (such services could sometimes imply access to your data to perform the required tasks);
- Third parties that help us to ensure the security and monitoring of our premises.
We may also disclose your personal data to third parties in some specific cases:
- In the event that we transfer any activity or assets, in which case we may disclose your personal data to the prospective buyer of such activity or assets. If a third party acquires L’Oréal or a part of its assets, your personal data relating to those assets will be considered as one of the transferred assets. Where appropriate, in such case, the buyer acting as the new data controller processes your data and its privacy policy governs the processing of your personal data.
- If we are under a duty to disclose or share your personal data in order to comply with a legal obligation, or any circumstances that you have agreed to; or to protect the rights, property, or safety of L’Oréal, our customers, or employees.
- If we have your consent to do so
- Or if we are permitted to do so by law.
We do not offer or sell your personal data.
Where we Store your Personal data
The data that we collect from you may be transferred to, accessed from, and stored at a destination outside the European Economic Area ("EEA"). It may also be processed by staff members operating outside the EEA who work for us or for one of our service providers.
L’Oréal transfers personal data outside of the EEA only in a secure and lawful way. As some countries may not have laws governing the use and transfer of personal data, we take steps to make sure that third parties adhere to the commitments set out in this Policy. These steps may include reviewing third parties’ privacy and security standards and/or entering into appropriate contracts (based on the template adopted by the EU Commission.
How Long Do We Keep Your Personal data
We only keep your personal data for as long as we need it for the purpose for which we hold your personal data, to meet your needs, or to comply with our legal obligations.
To determine the data retention period of your data, we use the following criteria:
- Where you participate in a game, contest, we keep your personal data for the duration of the contest;
- Where you contact us for an enquiry, we keep your personal data for the duration needed for the processing of your enquiry;
- Where you create an account, we keep your personal data until you require us to delete it or after a maximum period of 2 years of inactivity (no active interaction our jobs) defined in accordance with local regulations and guidance;
- Where you have consented to direct marketing, we keep your personal data until you unsubscribe or require us to delete it or after a period of max 6 months of inactivity (no active interaction with L’Oréal Talent) defined in accordance with local regulations and guidance;
- Where cookies are placed on your computer, we keep them for as long as necessary to achieve their purposes (e.g. for the duration of a session for cart cookies or session ID cookies) and for a period defined in accordance with local regulations and guidance.
We may retain some personal data to comply with our legal or regulatory obligations, as well as to allow us to manage our rights (for example to assert our claims in Courts) or for statistical or historical purposes.
When we no longer need to use your personal data, it is removed from our systems and records or anonymised so that you can no longer be identified from it.
Is Your Personal data Secure?
We are committed to keeping your personal data secure, and taking all reasonable precautions to do so. We contractually require that trusted third parties who handle your personal data for us do the same.
We always do our best to protect your personal data and once we have received your personal data, we use strict procedures and security features to try to prevent unauthorised access. As the transmission of information via the internet is not completely secure, we cannot guarantee the security of your data transmitted to our site. As such, any transmission is at your own risk.
Links to Third Party Sites and Social Login
Our websites and Apps may from time to time contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we are not responsible or liable for these policies. Please check these policies before you submit any personal data to these websites.
We may also offer you the opportunity to use your social media login. If you do so, please be aware that you share your profile information with us depending on your social media platform settings. Please visit the relevant social media platform and review its privacy policy to understand how your personal data is shared and used in this context.
Social Media and User Generated Content
Some of our websites and Apps allow users to submit their own content. Please remember that any content submitted to one of our social media platforms can be viewed by the public, so you should be cautious about providing certain personal data e.g. financial information or address details. We are not responsible for any actions taken by other individuals if you post personal data on one of our social media platforms and we recommend that you do not share such information.
Your rights and choices
L’Oréal respects your right to privacy: it is important that you are able to control your personal data. You have the following rights:
To deal with your request, we may require proof of your identity.
Contact
If you have any questions or concerns about how we treat and use your personal data, or would like to exercise any of your rights above, please contact us at HR-dataprivacy@loreal.com
