In L'Oréal, for more than a century, we have devoted our energy, our passion and our competencies solely to one business: beauty. It is a business rich in meaning, as it enables all individuals to express their personalities, gain self-confidence and open up to others. 

L'Oréal has set itself the mission of offering all women and men worldwide, the best of cosmetics innovation - in terms of quality, efficacy and safety - by meeting the infinite diversity of beauty needs and desires all over the world.

Our Company is present in 150 countries with more than 90.000 employees and 37 international complementary brands, like L'Oréal Paris, Garnier, Maybelline, Nyx Professional Make-up, L'Oréal Professionnel, Kérastase, Redken, Essie, Lancôme, Biotherm, Helena Rubinstein, Yves Saint Laurent, Giorgio Armani, Ralph Lauren, Cacharel, Vichy, La Roche-Posay, Prada etc. 

In L'Oréal Hellas, we are a team of more than 750 employees, and we mostly specialize in the fields of marketing, business development, finance, supply chain, accounting, customer service and HR.

Executive Assistant, Professional Products Division

L’Oréal Professional Products is the leading company in salons across the world; it’s the division for entrepreneurs that continuously create the future marketplace.

For people that can thrive via developing the business of our partners, some of the best salon artists in Greece, understand our consumers and develop our education and sales teams.

The role:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our team. This role plays a crucial part in ensuring the smooth operation of the division by assisting with various tasks and projects. The ideal candidate will be highly organized, proactive, and capable of handling multiple responsibilities in a fast-paced environment.

You will...

• Provide high quality admin support to the GM/Division (diary management, mail management, co-ordination of meetings, agendas and all related arrangements i.e.travel arrangements, expenses reporting etc)
• Take care of the meetings’ agenda, participants, updating contact lists
• Prepare briefs / analyses requested 
• Manage relationships with internal &external stakeholders, external partners and organizations supporting via excellent flow and network creation
• Coordinate and facilitate communication within the division, including distributing information, following up on action items, and ensuring deadlines are met
• Assist in organizing divisional events, meetings, visits and conferences (incl arranging logistics, preparing materials, and on-site support as needed)
• Ensure records/files are up-to-date and easily accessible
• Circulate communication and information as indicated by reporting manager 
• Assist with special projects and ad hoc tasks 
• Handle confidential information with discretion and always maintain strict confidentiality.

You have...

• Proven 3 - 4 years of experience in an administrative support role, preferably in a corporate or divisional setting
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines
• Strong written and verbal communication skills (in Greek & English), with attention to detail and accuracy
• Proficiency in Microsoft Office Suite and other relevant software
• Adaptability and flexibility to handle changing priorities and demands
• Ability to maintain confidentiality and handle sensitive information with professionalism. 
• Ability to work independently with minimal supervision, as well as collaboratively within a team
• Adaptability and the ability to work well under pressure in a fast-paced environment
• Proactive mindset with a strong sense of initiative and problem-solving skills

You are…

Strategic.  In the way of thinking & having the ability to react and adapt quickly, following the market needs.

Entrepreneurial. Every single day, you spot opportunities to shake things up and change the world for the better.

Driver. There’s no blueprint for the future. You’ll have to design it.

Only human. You’ll screw up sometimes, but you have no fear of failure because you’re smart enough to learn from mistakes.

Ambitious. You crave success and we’ll support you all the way. That way, we all win.

Respectful. Whether you’re talking to our CEO or anyone else, you treat everyone the same.

One of the gangs. Even if you’re Superman or Wonder Woman, you recognize that teams are the real heroes. And so, do we.

Open. To new ways of doing things. To other people’s (sometimes crazy) ideas.

You. You’re real. And you’re true to yourself. We cherish and celebrate diversity, so you’ll feel right at home whoever you are.

Does it sound like you? #weareloreal and we are thrilled to receive your CV and potentially meet you!