Cargo: Operations

Tipo de posição: Permanent

Tipo de emprego: Full - Time

Local: Florida - St. Petersburg

País: USA

Job Title:                      Executive Assistant/Special Project Assistant - St. Petersburg, FL

Division:                      Stores

Supervisor Title:           Manager, Store Operations

Location:                     St Petersburg, FL

FLSA:                          Exempt

 

Job Summary

The Executive Assistant I will provide advanced and complex support for all activities of the 2 Regional Vice Presidents, including travel arrangements, meeting schedules, correspondence, sales reporting, communications with store personnel and senior management, and general administrative duties.  Coordinate special projects with budgetary responsibility and create/edit PowerPoint presentations. 

Job Responsibilities

  • Manage daily schedules/calendars for Regional Vice Presidents - Stores, schedule meetings and conference calls.
  • Exercises discretion, confidentiality and independent judgment when handling day to day issues.
  • Organize complex meetings including partnership with attendees and participants, booking location/AV equipment and catering, organization and communication of agendas, and updating changes to participants
  • Research, compile, prepare and edit PowerPoint presentations
  • Drafts, submits and compiles all information for key meetings and corporate requests.
  • Schedule domestic and international travel, car service and hotel reservations, and monitor all changes
  • Organize, prepare and submit time and expense reports
  • Navigate company resources and interface with various departments on behalf of RVP’s - Stores to collect information, respond to requests, and obtain services
  • Establish and maintain organization of correspondence, documents and business records
  • Able to manage a budget for such things as events, annual conferences, supplies etc.
  • Coordinate Special Projects under direction of RVPs - Stores

 Experience, Competencies and Physical Requirements

  • 5+ years of experience providing administrative support to senior executives
  • Excellent written and verbal communication skills
  • High level of professionalism and sound judgment in dealing with all levels of an organization.
  • Detail-oriented and highly organized with the ability to manage multiple tasks under high pressure.
  • Budget management experience, preferably multiple budget experience
  • Ability to use sound judgment and discretion in order to complete tasks with little to no supervision.
  • Strong interpersonal and project management skills
  • Highly resourceful and flexible
  • Advanced proficiency in Microsoft applications including PowerPoint, Word and Excel
  • Must be able to remain stationary or sit for the majority of scheduled day.
  • Able to constantly operate a computer and other office equipment throughout the day.
  • Ability to travel up to 25% based on business needs.
  • Bachelor’s degree or equivalent work experience required
 

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